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LRHS Closure Plan
LRHS Closure Plan
Michael Novak
Monday, March 23, 2020

Lakeland Regional High School Health-Related Closure Preparedness Plan

The Lakeland Regional High School (LRHS) Health-Related Closure Preparedness Plan shall be implemented in the event that the Board of Education is provided a written directive by either the New Jersey Department of Health (NJDOH) or the Health Officer to institute a public-health related closure. 

 

In order to ensure that the district is compliant with the March 5, 2020 Broadcast Memo and N.J.A.C. 6A:16-10.1, the following provisions will be put into place.  The below plan includes equitable access to instruction for all students. 

 

  • Overall Demographic Information.  Lakeland Regional High School is a comprehensive 9-12 High School that serves students from the communities of Ringwood, Wanaque, and Haskell.
  • Essential personnel:
    • All Administrators and Assistants/Secretaries – Telework Status with restricted access to schools (Superintendent, Business Administrator, Assistant Superintendent, 5 Director/Supervisors, 15 Administrative Assistants)
    • Maintenance & Custodians (10 full-time; 2 part-time)
    • Food Service – one director on site
    • Transportation – (1 Transportation Direction, 13 Drivers)
    • Certificated Faculty/Staff (101)
    • Paraprofessionals (17) & Applied Behavior Analysts (12)
  • Expectations:
    • All Administrators – Full-time Telework Status
    • Food Service – Distribution of Free & Reduced Lunch, digital learning
    • Maintenance & Custodians – Modified hours, on-site, digital learning
    • Transportation – on as needed & digital training
    • Certificated Faculty/Staff – Full-time telework, digital instruction/support (see below for schedule)
    • Paraprofessionals & Applied Behavior Analysts – Digital support,  On-line Professional Development Academy and as-assigned telework
  • These provisions supporting home instruction services have been guided by N.J.A.C. 6A:16-10.1 and includes direct services, online instruction, and other means developed by the district to meet the needs of our students.
  • The Lakeland Regional High School District plans on utilizing online instruction programs for all 9-12 students in order for the “delivery of instruction to continue the student’s academic progress and to maintain a record of delivery of instructional services and student progress.” NJAC 6A:16-10.c.1
  • On March 9, 2020, the district held a previously planned Half-Day Professional Development Day in which teachers worked with area supervisors to develop “Classroom/Program Closure Preparedness Plans.” 
  • The plans were reviewed and approved by the Area Supervisors and the Assistant Superintendent of Curriculum and Instruction in concert with implementation.
  • The teacher providing instruction shall be a certified teacher. NJAC 6A:16-10.c.2
  • These plans were developed and reviewed to provide instruction for the number of days and length of time sufficient to continue the student's academic progress. The online instruction programs shall meet the New Jersey Student Learning Standards, and the requirements of the district Board of Education. NJAC 6A:16-10.1
  • All appropriate faculty members have posted their Classroom/Program Closure Preparedness Plans to their online platforms:
    • GoogleClassroom
    • TeacherPages (through Apptegy)
  • The Classroom/Program Closure Preparedness Plans include both course progression curriculum work (ie moving from the World War II to the Cold War in US History II) and work that is supplementary in nature.  The supplemental work includes review, reinforcement, re-teaching, and extension activities. 
  • As per Executive Order 104, “all public private and parochial…schools shall be closed to students on Wednesday, March 18 and shall remain closed as long as this order remains in effect.”  In compliance, Lakeland Regional High School reached out to staff on March 16 and asked that additional plans (in two week increments) be submitted to supervisors and the assistant superintendent for approval.  Plans will continue to be developed, implemented, and approved in two week increments until the Executive Order is lifted.  Our first plans were approved and implemented at the onset of the health related closure on March 9.
  • For a student with disabilities, the online instruction program shall be consistent with the student's individualized education plan (IEP) to the extent appropriate and shall meet the New Jersey Student Learning Standards.
    • All required modifications and accommodations will be met by the classroom teachers.  Case Managers and School Counselors will check in with their case load to ensure that students have an additional point of contact.  
  • Due to the fact that we are committed to ensuring equitable access to instruction for all students, the following steps have been implemented:
    • On March 10, 2020, the district sent a letter home to parents/guardians inquiring about accessibility to devices, internet connectivity, or any other socio-economic barriers to virtual learning. 
    • Based on returned responses, the district provided every student who needs and/or requested a device with a district owned ChromeBook.
    • If a student did not have internet access, the teacher prepared alternative, hard copy plans for that student. 
    • The district distributed devices to those students who did not have access or requested a device.  Overall, 153 devices were distributed to students

Student Group

Counts or %

Overall Count

972

Economically Disadvantaged

13.9%

Students with Disabilities

16.5%

English Learners

0.4%

Homeless Students

1.3%

Students in Foster Care

0.0%

Military-Connected Students

0.1%

Migrant Students

0.0%

White

77.1%

Hispanic

14.0%

Black or African American

2.7%

Asian

3.4%

Native American or Pacific Islander

0.3%

American Indian or Alaskan Native

1.0%

Two or More Races

1.5%

 

 

 

 

 

 

 

 

 

 

 

  • Students are expected to work on their online instruction programs during the time frame in which they would normally have the course:
  • Faculty members will follow their normal schedule for and be available for instruction, clarification, explanation, assessment, etc during the time frame that would correspond with their schedules.  This includes prep time, lunch, and other contractually related items.  No modifications were made to the schedule since the district already operates on an A/B schedule:
  • Students, parents, & guardians were made aware of the District’s Classroom/Program Closure Preparedness Plans through a letter, email, and phone call from the Chief School Administrator.

 

TIME FRAME

A-DAY

B-DAY

7:30-8:50

Block 1

Block 1

9:00-10:20

Block 2

Block 2

10:25-11:05

Block 3A

Block 3A

11:05-11:45

Block 3B

Block 3B

11:50-12:30

Block 4A

Block 4A

12:30-1:10

Block 4B

Block 4B

1:15-2:35

Block 5

Block 5

 

 

TIME FRAME

A-DAY

B-DAY

7:30-8:50

Block 1

Block 1

9:00-10:20

Block 2

Block 2

10:25-11:05

Block 3A

Block 3A

11:05-11:45

Block 3B

Block 3B

11:50-12:30

Block 4A

Block 4A

12:30-1:10

Block 4B

Block 4B

1:15-2:35

Block 5

Block 5

 

 

 

 

 

 

 

  • Communication

 

Cohort

Means

Frequency

Students, Parents, Community

YouTube Address

Daily

Students, Parents, Community

Social Media (Twitter, Facebook, Instagram)

Daily (multiple)

Students

Email

Daily

Teachers

Email

Daily

Parents, Community

Email

3x/week

Parents, Community

Phone Blast

1-2/week

 

 

English Language Learners

  • English Language Learners currently make up 0.4% of our student population enrolled in district.  Currently, all of our enrolled ESL students have been given district issued ChromeBooks with translation apps downloaded.  Our classroom teachers work in concert with our ESL teacher to provide modifications and accommodations consistent with our Board of Education approved ESL policy.  This includes, but is not is not limited to extended time, language modifications, word banks, reducing problems or steps because of linguistic complexity, drawing pictures, and/or completing graphic organizers.  If language modifications are required, the classroom teacher would work virtually with our ESL teacher to provide those modifications through one of our downloaded application systems. 
  • All information shared electronically will include the following statement: “CONFIDENTIALITY NOTICE: The information contained in this communication from the Lakeland Regional High School is confidential and may be considered a student record.   This email and all information contained or attached hereto is intended for the sole use of the persons or entities who are the addressees.  If you are not an intended recipient of this email, the dissemination, distribution, copying or use of the information it contains is strictly prohibited.  If you have received this communication in error, please immediately contact the sender to arrange for the return or destruction of this information.”
  • Parents will be sent the following email regarding livestream/video-based group instruction (these parents have not given prior permission to photographic/video access)

 

Confidentiality

School Counseling Department

  • Students can reach school counselors at work via email or phone.  If staff are home-based, then staff will communicate via email. 
    • School counselors will be asked under the health plan to “periodically check-in with their caseload to ensure that students have an additional point of contact”.              
      • Email to all students with times school counselors are available and/or use distribution lists as a point to check-in.  
      • School counselors will post on the Teacher Page their “School Counseling Program Closure Plan”:
        • School counselors will be available from 7:30 a.m. - 2:30 p.m., Monday - Friday, for students and parents to contact them via email with any requests or questions.  
  • In the event of an emergency at home (physical or mental health), parents will be advised to call 911.  
  • Transcripts
    • Email is still a method of communication in the event transcripts or other correspondences need to be sent out via Naviance (all electronic).  
  • Alumni/Verification service transcript requests
    • At LRHS, all electronic via Parchment.  
      • Verified with Laserfiche, the director of school counseling can access his laptop at home through the school districts VPN to access archived records and send secure, digital transcripts. 

 

School to Work Students

  • School to Work students will consult their placement sites about whether to attend due to the school closure.
  • Dual Enrollment students will continue to attend their classes unless the college or university closes.
  • Senior Internship and Senior Service students should consult with their placement sites about whether to attend due to the school closure.
  • All case managers, speech therapists, and special education administrators will be available via email.  We are asking that email be the primary communication mode, and phone calls be limited at this time.
  • Native Language:  All notices will be translated to the native language to the extent required by the District’s current practices.
  • Contracted Providers: We have contacted all providers, transportation, and nursing staff and notified them of our school closure and need for their availability, as necessary, for remote meetings.
  • Out of District Schools: Meetings will be held remotely and scheduled in cooperation with OOD staff, as needed and outlined elsewhere in this plan.
  • Parents: All parents have been made aware of the school closure and transportation suspension.

 

Dual Enrollment Students

 

Senior Internship & Senior Service Students

 

CORE/LEARN/STEP Students

  • Closing packets will be sent home with students to be utilized during a health-related closure.
  • Teachers will also provide strategies, if needed, via email directly to their parents/guardians.

 

 

 

 Out of District Students       

  • Parents/guardians will also be notified regarding the impact of any health-related closure.

 

Shared-Time

  • LRHS will provide up two 10 school days of extended hours (until 4pm) during the finals week in June to assist students at Empire if the students need additional hours (contact Ms. Poggioli, Director of Special Services)
  • Eastwick and HoHoKus Paterson will need to provide lessons/activities which students may do remotely in the case of a health-related closure (contact Ms. Poggioli, Director of Special Services)
  • MCVT will need to provide lessons/activities which students may do remotely in the case of a health-related closure (contact:  Mr. Conway, School Counseling Department)

The Lakeland Regional High School Special Education Department has developed the following plan for our emergency health closing.

COMMUNICATION:

PROVISION OF APPROPRIATE SPECIAL EDUCATION AND RELATED SERVICES FOR STUDENTS WITH DISABILITIES

It is our expectation that students with IEPs participate in the online instruction programs (virtual learning) as outlined by each of department.

  • Each teacher and related service provider has already, and continues, to develop individualized lessons that target each student’s IEP goals.
  • The activities have been or will be sent home to the families and will be monitored by the teacher, CST members and related service providers.
  • The duration of the activities aligns with the provision of general education services.
  • Each teacher and related service provider’s plans include adapted materials and assignments to meet individual student needs, as outlined in the student’s IEP and/or 504 Plan. They are also inclusive of the accommodations and modifications that are part of each student's IEP.

RELATED SERVICES

  • Speech/language:  Speech/Language services will be available for students via virtual platforms. In addition, where appropriate or necessary, home therapy packets will be sent via email to help review skills students have been working on in session. 
  • Occupational Therapy/Physical Therapy: The Teams will meet to determine what if any regression has occurred.  Based on this information, they will determine how many sessions are necessary to catch the student up in addition to their regularly scheduled sessions.  However, we are working on developing home exercise plans designed to meet specific IEP goals and will release those as they become available and/or necessary.
  • Counseling: Counseling and School Psychology Services (SPS) will be provided through a virtual platform.  Parents will be contacted via email to arrange days and times to provide this service, as well as the specific components of the virtual delivery.

COMPENSATORY SERVICES

  • Compensatory education and/or services will be determined on a case by case basis by the IEP Team within 60 school days of the District’s reopening.  Current progress and present levels have been recorded and will be used to determine what, if any, compensatory education is necessary when schools reopen.  This determination will involve an analysis of the regression of the student’s IEP goals and the level of services needed to recoup that regression.  An analysis of the student’s projected progress will also be undertaken.  Services are not going to be provided on a generic 1:1 calculation.
  • Evaluations:  Due to Executive Order 104, all scheduled evaluations have been put on hold and will resume when school is back in session, aside from social histories that are able to be conducted via the phone.  Parents will be contacted via email to advise them of the evaluations scheduled, the postponement of those evaluations, and advised that scheduling will resume when schools reopen.
  • Annual Review Meetings: Case managers are attempting to have these meetings via tele-conferencing and/or Google Meet with staff members and parents.  Parents will be contacted via email and asked if they consent to hold the meetings remotely.  If the parent declines, the meeting will be postponed until schools reopen.
  • Eligibility Meetings: Eligibility meetings will take place as long as the evaluations have been completed, via the same procedure implemented for Annual Review Meetings.
  • Initial Planning Meetings and Revaluation Planning Meetings:  We will offer to conduct revaluation meetings remotely and advise parents/guardians that evaluations cannot be scheduled to begin until school is back in session.  For initial referrals, as we cannot complete evaluations or conduct observations of the students, we will be keeping a log and documenting all initials referrals and schedule meetings once schools re-open. Any meetings that have been canceled or unable to take place will be rescheduled as soon as school is back in session.

MEETINGS

MEDICALLY FRAGILE STUDENTS 

As medical services are provided by the District to the extent necessary to allow the student to access the educational program, those provisions of the students’ IEP that can be met remotely will be met.  Otherwise, we will advise parents that nursing staff and other medical related services cannot be provided at home and that alternative services need to be arranged by the parents.  All health care plans will be sent to each parent, so that they have the most up to date information on the student’s plan to share with private providers, as necessary.

Provision of school nutrition benefits or services for eligible students

  • The district currently has 13.9% of student eligible for Free/Reduced Lunch.
  • Per the New Jersey Department of Agriculture, Districts should provide the following information in their plan so it can be passed on to the New Jersey Department of Agriculture in the event the pending waiver request before the United States Department Agriculture is granted:
    • SFA Name: Lakeland Regional High School
    • Agreement #:  03102510
    • Date Meal Distribution will begin:  Wednesday, March 18, 2020
    • Date Meal Distribution will end:  End date is being left open, we will go as long as we need to
    • Schools/Site where distribution of meals will take place:   Distribution takes place at Lakeland Regional High School's East Building Parking Lot
    • Meals to be claimed for reimbursement per day: (up to two meals, or one meal and one snack, per child per day)   We are distributing both Breakfast and Lunch every day, Monday through Friday
    • Please outline the SFA’s method(s) for meal distribution, including meal content and meal counting and claiming procedure.  We have sent a total of 4 different email blasts and one voicemail blast alerting eligible parents of the availability of this meal service for their child or children.  One of our cafeteria workers stands outside the school in a covered area with plenty of space & distributes the meals to the families that show up to pick them up.  This particular cafeteria worker knows all the students by name, so identification has not been a part of our protocol, but we do have the list of parents who responded that they want the meals and we check off the names of the people that came that day to claim their meals.